Karen Finch, Student Data Coordinator

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Summary

The Student Data Coordinator position was created as a result of recommendations of the Student Data Task Force.  This task force, consisting of staff from four component districts and MESD, was convened to develop plans and communicate priorities for providing access to information about MESD students to the many partner agencies seeking to conduct research about MESD students.  The creation of the Student Data Coordinator position was deemed the most efficient way to process student data requests encompassing multiple districts within MESD.  The role of the Student Data Coordinator includes coordinating data requests between districts and partner agencies, extracting student data from the student information system (eSIS), preparing and distributing extracted data for review by district staff, and helping partner agencies interpret the data. 


Status Report
By Karen Finch
For period 12/09/10 – 01/07/11



City of Portland

Data requests completed:

  • Met with Reese Lord to discuss data needs for the Summer Youth Connect project.  This project is a four-year series of interventions for targeted high school students during the summer months.  Data will be used to identify students for services and monitor outcomes. 

 

Portland Schools Foundation

Data requests completed:

  • Provided data for the Ninth Grade Counts project.  Portland Schools Foundation will analyze program participant outcomes compared to non-participant outcomes for two 9th grade cohorts. 

District Projects/Programming:

Data requests completed:

  • Modified the student export program so that it can be used to identify academic priority students.

  • Began work on a student transportation report that will bring together student demographic, medical, emergency contact and bus information.



Status Report
By Karen Finch
For period 9/13/10 – 11/08/10


Multnomah County, Dept of County Human Services

Data requests completed:

  • Data for Sun and other program participants completed on 10/29/10. These data are used to evaluate school-related outcomes for students involved in the SUN Service System and Community Services programs offered by the County.
    PK-03 average daily attendance by district for 2008-09 and 2009-10 completed on 9/29/10.  Data will be used by Multnomah County staff to identify the extent of early elementary chronic absenteeism.  The County is working with an expert in this field to provide training for school staff in November.
  • District mobility/stability/transient data completed on 10/29/10.  The County is using this data to determine if mobility rates go down at schools with rent assistance services.



Portland Children's Levy

Data requests completed:

  • Program participant data request completed on 9/22/10.  These data are used to evaluate school-related outcomes for students involved in the various programs funded through Portland Children’s Levy.


District Projects/Programming

  • Completed the Advanced Evaluation Export (student data extract)
  • Installed in eSIS production and historical databases.
  • Export is currently being used by at least one district to conduct longitudinal research.
  • Wrote script to extract admit/withdraw history for district staff use in completing the ODE Graduation Cohort spreadsheet.



Status Report
By Karen Finch
For the period 6/28/10 – 9/10/10




City of Portland, Bureau of Transportation

  • Spoke to Taylor Sutton, Safe Routes to School

Data requests completed:

  • Safe Routes to School data completed on 8/18/10



Multnomah County, Community Serivce Division

  • Met with Linda Magnuson, Senior Evaluator

Data requests completed:

  • Data for Sun and other program participants due 9/15/10
  • Centennial MS 7th and 8th grade data due 9/17/10
  • PK-02 average daily attendance by district for 2008-09 and 2009-10 due 9/28/10
  • District mobility/stability/transient data due 9/30/10



Multnomah County, Health Programs

  • Spoke to Barbara Broderick, School and Community Oral Health Programs

Data requests completed:

  • Dental Sealants data request completed on 8/27/10



Portland Children's Levy

  • Met with Lisa Pellegrino, Director

Data requests completed:

  • Program participant data request due on 9/30/10

 

Portland State University

  • Met with Pat Burk, Associate Professor, Educational Leadership and Policy

Data requests completed:

  • Kindergarten full/half day data request completed on 9/3/10

 

Reynolds SUN Program

  • Spoke to Keith Biggs, SUN Coordinator

Data requests completed:

  • Program participant attendance rates for three schools (Reynolds HS, Reynolds MS and Hartley ES) compared to school rates.  Due 9/30/10



Communicate with district staff

  • Met with Christine Blouke from Parkrose and John May from David Douglas
  • Developing the Advanced Evaluation Export (Super NOTI Extract)
    • Export currently works through the eSIS front-end; still testing
    • Additional work needed to run for lists of students provided by outside agencies
  • Created listserv for discussion of student data requests, includes all Multnomah County districts
  • Created secure ftp site for distribution of data to district staff
  • Attended eSIS user group meetings

 

 

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